Terms of Reference for Committees of the Governing Board

 

RESOURCES COMMITTEE

TERMS OF REFERENCE 

1. Purpose

The purpose of the Resources Committee of Bexton Primary School is to consider all matters appertaining to finance, staffing and premises as delegated by the full Governing Body.

 

2. Processes and procedures

 

The committee will have a membership of at least six governors - this will include the Chair of Governors and the Headteacher.

 

The School Business Manager will also attend the committee by invitation.

 

The committee will elect a Chair from amongst its number on an annual basis.

 

Quorum for the committee will be three governor members of the committee. 

 

The committee shall meet once per term or more often if required.

 

The Committee meetings will not be open to the public but minutes shall be made available. Information relating to a named person or any other matter that the committee considers confidential will be minuted in ‘part 2’ and does not have to be made available for inspection. 


 

In the absence of the chair, the vice chair will chair the meeting. In the event that they are unavailable, the committee shall choose an acting chair for that meeting from among their number. 


 

In the absence of the clerk the committee shall choose a clerk for that meeting from among their number (someone who is not the Headteacher). 


The draft minutes of each meeting will be circulated with the agenda for the next ordinary meeting of the full governing body and will be presented at that meeting by the chair (or in his/her absence another member of the committee). 

 

Any decisions taken must be determined by a majority of votes of committee members present and voting – but no vote can be taken unless a majority of those present are governors. 
F

 

Associate members of committees do not have voting rights. 

 

 

3. Functions

 

To act on matters delegated by the full governing body (see further details below). 


To liaise and consult with other committees where necessaryand to provide them with the information they need to perform their duties. 


To contribute to the School Development Plan, where appropriate. 


To consider safeguarding and equalities implications when undertaking all committee functions. 

 

To review, complete and submit the School Financial Value Standard (SFVS).

 


To undertake any remedial action identified as part of the SFVS. 


 

To receive and act upon any issues identified by a local authority audit.

 


3.1 Functions: Finance 

In consultation with the Headteacher, to draft the first formal budget plan of the financial year 

To draft and propose to the governing body for adoption an annual school budget taking into account the priorities of the School Development Plan.

To establish and maintain an ‘up to date’ three year financial plan, taking into the account priorities of the School  Development Plan, roll projection and signals from central government and (if applicable) the LA regarding future years’ budgets, within the constraints of available information. · 

To ensure that the school operates within the Financial Regulations of Cheshire East Council 

To consider a budget position statement including virement decisions at least termly and to report significant anomalies from the anticipated position to the Governing Body 

To monitor the income and expenditure throughout the year of all delegated and devolved funds against the annual budget plan. 

To monitor expenditure of all voluntary funds kept on behalf of the Governing Body 

To receive at least termly budget monitoring reports from the Headteacher.

To report back to each meeting of the full governing body and to alert them of potential problems at an early date.

To review, adopt and monitor policies relating to finance, which include the local scheme of delegation for spending and budgetary adjustments (virements) for the committee, Headteacher and other nominated staff, as well as charging and remissions policy. 
 

 

To make decisions in respect of service level agreements. 


To ensure that sufficient funds are set aside for pay increments as set out in the Pay Policy and as 
recommended by the Headteacher. 


Subject to the local scheme of delegation, to approve any budgetary adjustments that will from time to time be necessary in response to the evolving requirements of the school. 
  

3.2 Functions: Premises

To advise the Governing Body on priorities, including Health and Safety, for the maintenance and development of the school's premises

To ensure, as far as is practical, that Health and Safety issues areappropriately prioritised 

To oversee arrangements, including Health and Safety, for the use of school premises by outside users, subject to governing body policy 

To review, adopt and monitor a Health and Safety policy. 

In consultation with the Head Teacher and the Resources Committee, to oversee premises-related funding bids.

To establish and keep under review an Accessibility Plan and a Building Development Plan. 


To ensure that the governing body's responsibilities regarding litter, refuse and dog excrement are 
discharged according to Section 89 of the Environmental Protection Act 1990, so far as is practicable. 


 

To provide support and guidance for the governing body and the headteacher on all matters relating to the maintenance and development of the premises and grounds, including Health and Safety. 


 

To ensure that an annual inspection of the premises and grounds takes place and a report is received 
identifying any issues. 


 

To inform the governing body of the report and set out a proposed order of priorities for maintenance 
and development, for the approval of the governing body. 


 

To arrange professional surveys and emergency work as necessary. 


The Headteacher is authorised to commit expenditure up to £10,000 without the prior approval of the committee in any emergency where delay would result in further damage or present a risk to the health and safety of pupils or staff. In this event the Headteacher would normally be expected to consult the committee chair at the earliest opportunity.

To create a project committee where necessary to oversee any major developments. 


3.3 Functions: Staffing        

To ensure that the school is staffed sufficiently for the fulfilment of the school‘s development plan and the effective operation of the school. To annually review, in consultation with the Head Teacher, the school staffing structure.

The Pay Committee establishes the operation of the school's Performance Management/ Appraisal Policy - including the arrangements and operation of the school's performance management/ appraisal procedures for the Headteacher. 
The Resources Committee oversees this work. 

To establish a Pay Policy for all categories of staff. 


To be responsible for the administration and review of the Pay Policy. 


To ensure that staffing procedures (including recruitment procedures) follow equalities legislation. 


To annually review procedures for dealing with staff discipline and grievances and make 
recommendations to the governing body for approval. 


To monitor approved procedures for staff discipline and grievance and ensure that staff are kept 
informed of these. 


To recommend to the governing body staff selection procedures, ensuring that they conform with 
safer recruitment practice, and to review these procedures as necessary. 


In consultation with staff, to oversee any process leading to staff reductions. 


To establish the annual and longer-term salary budgets and other costs relating to personnel, e.g. 
training.

To oversee the appointment procedure for all staff.

To establish and review a Performance Related Pay Policy for all staff.

To keep under review staff work/life balance, working conditions and well-being, including the monitoring of absence.

A specific appeals committee would be set up to consider any appeal against a decision on pay grading or pay awards.

 

3.4 Functions: Policies delegated for approval by Resources Committee

 

  • Acceptable use of IT
  • Allegations of abuse against staff- statement of procedures
  • Best Value Statement
  • Business Continuity Management Plan
  • Critical Incidents policy
  • Governors allowances
  • Health and Safety (inc. risk assessments)
  • Manual of Internal Financial Procedures (MIFP)
  • PCIDSS
  • Premises managements Documents
  • Recruitment and selection
  • Scheme of Financial Delegation
  • SFVS
  • Statement of Internal Control
  • Whistleblowing

 

The Resources Committee will also review and recommend for approval by FGB the following: 

  • Staff absence and management
  • Staff discipline, conduct and grievance procedure
  • Dignity at work
  • Equality at work

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 1.3c Terms of Reference Curriculum Committee

 

 

Together we can make a Difference

CURRICULUM COMMITTEE

TERMS OF REFERENCE 

Purpose of committee

The purpose of the Curriculum Committee of Bexton Primary School is to consider all matters appertaining to curriculum, data, assessment, pupil progress, attainment and achievement as delegated by the full Governing Body.

 

Processes and procedures

 

The committee will have a membership of at least six governors including the Chair of Governors and the Headteacher.

 

The committee will elect a Chair from amongst its number on an annual basis.

The chair and membership will be reviewed at the Autumn Committee meeting and confirmed at Full Governing Board in Autumn Term.

 

Quorum for this committee will be three governor members of the committee. 

This committee will meet at least once per term. 

Committee meetings will not be open to the public but minutes shall be made available. Information relating to a named person or any other matter that the committee considers confidential will be minuted in ‘Part 2’ and does not have to be made available for inspection. 


In the absence of the chair, the vice chair will chair the meeting. In the event they are not available, the committee shall choose an acting chair for that meeting from among their number. 


In the absence of the clerk the committee shall choose a clerk for that meeting from among their number (someone who is not the Headteacher). 


The draft minutes of each meeting will be circulated with the agenda for the next ordinary meeting of the full governing body and will be presented at that meeting by the chair (or in his/her absence another member of the committee). 


Any decisions taken must be determined by a majority of votes of committee members present and voting – but no vote can be taken unless a majority of those present are governors. 


Associate members of committees do not have voting rights. 

 

 

  1.  
  2.  
  3.  
  4.  

To consider safeguarding and equalities implications when undertaking all committee functions.

  1.  

To monitor progress and attainment of all pupils.

  1. recommend for approval to the full governing body the: 
    •                         -  Self-evaluation form 

    •                         -  School Development Plan  (SDP) and SDP targets
    •                         -  Targets for school improvement to the governing body 
including external verification targets

To develop and review policies identified within the school’s policy review programme and in accordance with its delegated powers (e.g. sex education and pupil behaviour/discipline). 


To ensure that the requirements of children with special needs are met, as laid out in the Code of Practice, and receive termly reports from the Headteacher/SENCO and an annual report from the SEN link governor
.

To monitor the impact of the pupil premium funding.improvement 

To monitor and evaluate the effectiveness of leadership and management.

To monitor and evaluate the impact of quality of teaching on rates of pupil progress and standards of 
achievement..

 

  1. Planning and Delivery

To monitor and evaluate rates of progress and standards of achievement by pupils, including any underachieving groups. 


To monitor and evaluate the impact of continuing professional development on improving staff performance , as reported in the Headteacher Report each term. 

To set priorities for improvement, and monitor and evaluate the impact of improvement plans which relate to the committee’s area of operation. 


To monitor and evaluate provision for all groups of vulnerable children (e.g. looked after children) and ensure all their needs have been identified and addressed, and to evaluate their progress and achievement. 


To regularly review and develop the Assessment Policy and to ensure that the policy is operating effectively. 


To consider recommendations from external reviews of the school (e.g. Ofsted or local school improvement advisers), agree actions as a result of reviews and evaluate regularly the implementation of the plan. 


To ensure that all children have equal opportunities. 


To advise the resources committee on the relative funding priorities necessary to deliver the 
curriculum. 
Engagement 

To monitor the school’s publicity, public presentation and relationships with the wider community. 


Headteacher to identify and celebrate pupil achievement and report to Curriculum Committee

To oversee arrangements for educational visits, including the appointment of a named co-ordinator. 


To ensure all statutory requirements for reporting and publishing information are met and the school 
website content is fully compliant and presented in an accessible way.

Terms of Reference

 

Curriculum

  • To approve the school’s Curriculum Policy and to monitor implementation of changes to the school curriculum in line with national and local guidelines and requirements;
  • To receive information from the Head Teacher and the staff about how the curriculum is taught, evaluated and resourced;
  • To agree any specific involvement by individual ‘link’ governors in curriculum areas (School Improvement) 

 

Inclusion

  • To ensure that the requirements of children with special needs are met through establishing and monitoring a Special Educational Needs policy and any arrangements for most able children
  • To ensure the needs of cared for children are met through the agreement and review of the relevant policy
  • To monitor the progress of pupil premium children/ ever 6/ disadvantaged children to ensure their needs are being met 
  • To ensure that the school meets the statutory requirements relating to equality legislation (equality duty also link to Personnel)
  • To monitor pupil attendance and set targets as necessary
  • To monitor pupil discipline and behaviour, as reported in Headteacher’s Report

 

 

General 

  • To review the information and data about school performance
  • To contribute towards the School Development Plan.
  • To agree protocol for governor visits to the school and recommend to Full Governing Board.
  • The equality and diversity objectives statement will be on Curriculum Committee agenda annually.

 

Policies

The review and approval of policies delegated by FGB to Curriculum Committee as follows: 

 

Attendance and Punctuality

Assessment, marking and feedback

Sex and relationships Education

eSafety

Curriculum Policy

Teaching and learning policy

Curriculum Statement

Homework

School Behaviour and anti-bullying policy

Exclusions

 

Curriculum Committee to review and recommend for approval by FGB: 

 

Safeguarding and Child Protection

School Development Plan